Volunteers Needed!

Purpose:

To assist in setting up the stations and the event overall as directed by the event organizers.

Reports to:

Event Organizer(s)

Responsibilities:

They will assist with tasks such as:

• Scouting out locations for stations
• Setting up stations 
• Carrying out supplies to stations

Qualifications:

• Must be a registered TLUSA/AHG Member

Purpose:

Ensure the health & safety of all attendees to the best of their abilities by following the health & safety guidelines and common best practices.

Reports to:

Event Organizer(s)

Responsibilities:

They will assist in the creation of the Emergency Preparedness plan, Risk Assessment, and the medical folder/binder system to contain a copy of each attendees’ Health & Medical form. 

• Equip Camp Ministry Team and volunteers to effectively implement TLUSA/AHG Health and Safety Policies and Guidelines.
• Champion activities while ensuring adherence to the TLUSA/AHG Health and Safety Policies and Guidelines at all times.
• Serve as the main contact in promoting and ensuring the health and safety of all Registered Adult and Girl Members.

As the Event Health & Safety Lead(s), you will coordinate with the Troop Health & Safety Leads from each attending troop to delegate responsibilities.

Both the Event Health & Safety Lead and the Troop Health & Safety Lead will:

• Acts as the main first-aider in responding to incidents that they are aware of.
• Maintain a copy of the Event Permission Slip
• Maintain a copy of Health and Medical Form
• Maintain a copy of the request for Administration of Medication Form, if applicable
• Verify Media Consent status of each attendee
• Complete an Incident Report Form for any of the following occurrences:
  • Any injury or illness requiring emergency medical care
  • Any injury or illness resulting in hospitalization
  • Any incident or occurrence of a missing TLUSA/AHG Member
  • Any incident or occurrence of an encounter with a suspicious or seemingly dangerous stranger
  • The behavior of a Girl/Adult Member, facility personnel or another individual that is concerning or not adhering to TLUSA/AHG’s Health and Safety Policies and Guidelines
  • Suspicion of abuse (in addition to reporting to local authorities)
  • A breach of confidentiality of medical records
  • Loss of TLUSA/AHG records (for example through theft or natural disaster)
  • Use of a controlled substance by an TLUSA/AHG Member during a meeting, trip, event or activity
  • Any threat of legal action or demand for payment which would cause a loss 

The Troop Health & Safety Lead will:

• Be responsible for the Administration of Medication entrusted to them, ie. prescription medications.
• Communicate with the Event Health & Safety Lead when medication has been administered.

The Event Health & Safety Lead will:

• Staff the Medical Tent and administer first aid as needed, in accordance with the Health & Medical Form for that individual.
• Communicate with the Troop Health & Safety Lead when medication has been administered.

Qualifications:

A Health & Safety Lead must be an TLUSA/AHG Adult Member who:

• Is First Aid &CPR certified /or/ is a licensed medical professional, such as an MD, DO, RN, CNP, PA, Paramedic or EMT
• Is fully registered as a Member of TLUSA/AHG (background check, current KEYS to Child Safety Training, membership application and membership fee payment) 
• Effective communicator, strong discernment, and excellent organizational skills.

Multiple TLUSA/AHG Adult Members can serve in this role.

(See the Emergency Preparedness and Incident Reporting section in the TLUSA/AHG Health & Safety Guide)

Purpose:

To facilitate the registration process and assist in the check-in of troops on arrival

Reports to:

Event Organizer(s)

Responsibilities:

They will have an understanding of the registration process and manage the organization of paperwork related to registration.

They will work with their team to manage the check-in of troop members on arrival in accordance with the Health & Safety Policies in place.

Qualifications:

• Must be a registered TLUSA/AHG Member
• They will arrive by 1:00 PM on Friday.

Purpose:

To take the lead at a given station, to ensure quality and consistency.

Reports to:

Event Organizer(s)

Responsibilities:

They will be responsible for understanding the ins-and-outs of the given station and be responsible for communicating with their team to ensure the station runs smoothly and consistently for all patrols.

Assist at the Volunteer Check-In Station in organizing new volunteers.

Qualifications:

• Must be a registered TLUSA/AHG Member
• They will arrive by 5:00 PM on Friday.

Purpose:

Facilitate the arrival and setup of campgrounds including informing people where it is acceptable to camp, where there is available parking, where fire pits/barrels are located, and other campground amenities.

Reports to:

Event Organizer(s)

Responsibilities:

They will be responsible for understanding the boundaries of their campground, where it is acceptable to park, and where campground amenities are located. They will assist troop leaders  in the orderly setting up of camp. 

Qualifications:

• Must be a registered TLUSA/AHG Member
• They will arrive by 5:00 PM on Friday.

Purpose:

To facilitate the check-in process for patrols, collecting their information, explaining their patrol packet and providing assistance where needed (ie. explaining how to use a map and compass). 

Reports to:

Station Lead / Event Organizer(s)

Responsibilities:

They will be responsible for accurately and consistently collecting patrol information and explaining the contents of the patrol packet to patrols, including the requirement to pinpoint the stations on the map prior to being checked off.

Qualifications:

• Must be a registered TLUSA/AHG Member
• They will arrive by 5:00 PM on Friday.

Purpose:

To manage the records keeping of the scores of patrols.

Reports to:

Event Organizer(s)

Responsibilities:

They will work as a team to enter the scores into the score sheets and determine the ranks for each station. 

This will be a lot of data entry done in the wee hours of the morning. Estimated bedtime 5-6am.

Qualifications:

• Must be a registered TLUSA/AHG Member
• Can be remote
• Computer savvy, especially in Google Drive (Docs, Sheets, Forms)